Executive Assistant and Receptionist

Executive Assistant and Receptionist

Full-Time, Permanent

About Us

Founded by educators, entrepreneurs, and engineers, Bloom KKCA Academy provides an innovative G1-6 bilingual, project-based education. From a NASA engineer to a certified forest school educator, our teachers are what make Bloom special. Our approach to education is to look past conventional expectations to attend to the child in front of us, the whole child, full of unique potential. Our bilingual curriculum (Mandarin and English) combines a project-based approach with research-based, academically rigorous programs. Our founding team shares an intense passion for changing the way education prepares students for the future. We have led academic programs at top local and international schools on five continents, and we are excited to bring those diverse perspectives to building Bloom KKCA Academy.

Reports To

  • Founder and Head of School
  • Co-Founder and Executive Director

Key Responsibilities:

  • Serve as the first point of contact for the Founder & Head of School and assist with her organizational and liaising tasks;
  • Maintains Founder & Head of School's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel;
  • Draft and proofread correspondence, emails, memos, letters, presentations, and reports;
  • Help plan and attend events, workshops, conferences, and/or other educational and social activities;
  • Carry out any other appropriate duties as directed by the Founder & Head of School;
  • Station at the reception and act as first point of contact for all visitors and incoming phone calls, redirect calls accordingly;
  • Support school secretary in basic correspondence with parents through communication platforms, preparing bi-annual report cards as well as supporting teaching team with administering tri-annual digital assessments for students;
  • Support headmistress for the arrival and dismissal of students, student attendance and after-school program transitions;
  • Provide basic first aid for students with minor injuries, act as first point of contact during emergencies;
  • Assisting with drafting letters, translations and proofreading of school materials;
  • Support in any ad hoc tasks


  • Bachelor’s degree
  • Experience studying or living abroad is a plus
  • High proficiency in English and Chinese (both written and verbal communication), fluency in Cantonese and Mandarin
  • Strong oral and written communication, as well as interpersonal skills with a customer-oriented mindset
  • Excellent organizational and multitasking skills with meticulous attention to detail
  • Excellent computer skills, including Microsoft Suite, Apple Suite, Google Suite and database management
  • Ability to thrive in a fast-paced, entrepreneurial environment; comfortable with ambiguity and shifts in scope of duties
  • Comfortable interacting with people from all parts of the organization and clients, from children to high level education sector leaders, while projecting a high degree of professionalism
  • Knowledge of Adobe Creative Suite and Canva is a huge plus
  • Immediate availability is preferred

Qualified candidates will be remunerated with a competitive salary commensurate with qualifications and experience.  To apply, please email your cover letter, resume, and expected salary to recruitment@bloom.edu.hk. Personal information will be used for recruitment purposes only.  Only shortlisted candidates will be contacted.